Camera Ready Submission Instructions

 1. Submit Your Copyright Consent Form

For every manuscript in the RESPECT 2019 Proceedings, copyright consent must be given by the authors. The signed copyright consent form of each accepted paper MUST be submitted before uploading your final manuscript.

The person designated as the corresponding author for your submission will receive an email from IEEE with instructions for submitting your IEEE copyright form. Note that only IEEE has the ability to send this email to you; we are not able to reissue the message.

Please make sure that you do complete the copyright consent BEFORE you submit your final camera ready version in EasyChair.

2. Prepare Your Final Manuscript

The camera ready version of your paper must a) adhere to IEEE formatting standards and b) include an IEEE copyright notice as a footer in the lefthand column of the first page.

2a) Ensure your submission is in IEEE-compliant format

You are strongly encouraged to use IEEE-provided templates to format your submission. Templates are available for Microsoft Word and LaTeX.

  • Using Microsoft Word templates:
    • You can download an IEEE Conference Microsoft Word template from the IEEE website here.
    • Use the US Letter (8-1/2×11 inches) page size.
    • Do not include page numbers, headers, or any footer other than the copyright notice
  • Using LaTeX templates:
    • You can download an IEEE Conference LaTeX template from the IEEE website here.
    • Use the following document class and options: \documentclass[10pt, conference, compsocconf]{IEEEtran}.
    • You MUST use Type 1 fonts for your submission. This means that you need to use the Type1 Postscript Computer Modern (or other) fonts. Check with your systems administrator if these fonts are available. An IEEE compliant PDF file can be generated either with Adobe Distiller (you can find the relevant settings in one of these job option files — drag-and-drop a .joboptions file onto Distiller) or with ps2pdf (use the following command line options).
    • Be sure to use the US Letter (8-1/2×11 inches) page size.
    • Do not include page numbers, headers, or any footer other than the copyright notice

2b) Including the IEEE copyright notice

Your camera ready version must include a footer at the bottom of the lefthand column on the first page with the appropriate copyright notice:

  • For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
  • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 978-1-7281-0821-6/19/$31.00 ©2019 Crown
  • For papers in which all authors are employed by the European Union, the copyright notice is: 978-1-7281-0821-6/19/$31.00 ©2019 European Union
  • For all other papers the copyright notice is: 978-1-7281-0821-6/19/$31.00 ©2019 IEEE

3. Certify/Convert your Files with IEEE PDF eXpress

IEEE requires the use of the IEEE PDF eXpress tool to check if your manuscript is in IEEE compliant format. To use IEEE PDF eXpress, you will create an account and upload your PDF manuscript; if your PDF file meets the IEEE requirements, the IEEE PDF eXpress tool will send you an email with an IEEE-signed PDF. This signed PDF is the file that that you must upload to EasyChair.

  • Step I: Access the IEEE PDF eXpress site:
    • First-time users should create an account by selecting the New Users link. Previous users of PDF eXpress can login using the same email address and password that was used for previous conferences. You will want to verify that your contact information is up to date after logging in.
    • Enter 46404X for the Conference ID when prompted.
    • A confirmation will be displayed and an email confirmation will be sent verifying your account setup.
  •  Step IIFor each conference paper, click “Create New Title”.
  • Step III: Enter identifying text for the paper (title is recommended but not required).
  • Step IV: Click “Submit PDF for checking” or “Submit Source Files for Conversion”.
  • Step V: Indicate platform, source file type (if applicable), click “Browse” and navigate to file, and click “Upload File”. You will receive online and email confirmation of successful upload.
  • Step VI: You will receive an email with your checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for checking, the email will show if your file passed or failed. If your file did pass, then please upload the certified copy to EasyChair.

If your file did not pass, fix the problem and go back to Step I and check again. Note: PDF eXpress will not check your paper size (US Letter). Please manually check that your paper uses the right page size (use Adobe Reader -> File -> Properties).

4. Upload the PDF returned to you by IEEE PDF eXpress to EasyChair.

Submit your proceedings-ready paper in EasyChair. IMPORTANT: You must submit the IEEE PDF eXpress certified version of your paper (i.e., the version IEEE PDF eXpress emails back to you if everything is correct). Otherwise, your paper will not be considered certified by IEEE and cannot be included in the proceedings.


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